Wolviston Group Limited ("us",
"we", or "our") operates wolviston.com;
wolvistonmanagementservies.co.uk, manningrecruitment.co.uk, tjhazell.co.uk and
bellbridge.co.uk websites (the "Service").
This page informs you of our policies
regarding the collection, use, and disclosure of personal data when you use our
Service and the choices you have associated with that data.
We use your data to provide and improve the
Service. By using the Service, you agree to the collection and use of
information in accordance with this policy. Unless otherwise defined in this
our Terms and Conditions.
You may give your personal details to the
Company directly, such as on an application or registration form or via our
website, or we may collect them from another source such as a jobs board. The
Company must have a legal basis for processing your personal data. For the
purposes of providing you with work-finding services and/or information
relating to roles relevant to you we will only use your personal data in
accordance with the terms of the following statement.
Collection and use of personal data
Purpose of processing and legal basis
The Company will collect your personal data
(which may include sensitive personal data) and will process your personal data
for the purposes of providing you with work-finding services. This includes for
example, contacting you about job opportunities, assessing your suitability for
those opportunities, updating our databases, putting you forward for job
opportunities, arranging payments to you and developing and managing our
services and relationship with you and our clients.
In some cases we may be required to use
your data for the purpose of investigating, reporting and detecting crime and
also to comply with laws that apply to us. We may also use your information
during the course of internal audits to demonstrate our compliance with certain
The legal bases we rely upon to offer these
services to you are:
- Where we have a legitimate interest
- To comply with a legal obligation that we
- To fulfil a contractual obligation that we
have with you
This is where the Company has a legitimate
reason to process your data provided it is reasonable and does not go against
what you would reasonably expect from us.
Where the Company has relied on a legitimate interest to process your
personal data our legitimate interests is/are as follows:
- Managing our database and keeping
work-seeker records up to date;
- Contacting the individual to seek consent
where we need it;
- Providing work-finding services to you;
- Providing you with information of roles
that are relevant to you and;
- Contacting you with information about
similar products or services that you have used from us recently
Recipient/s of data
The Company will process your personal data
and/or sensitive personal data with the following recipients:
- Clients that we introduce you to
- Your former or prospective new employers
that we obtain or provide references to
- Trade bodies that we are a member of such
as The Recruitment and Employment Confederation and BSI
- Third parties such as Managed Service
Providers (MSP’s) who carry out audits to ensure the business is run
- Umbrella companies – upon your instruction
that you wish to work with
- Our Insurers and legal advisers
- Our IT and CRM providers
- Public information sources/ third party
organisations that we may use to carry out suitability checks on work-seekers
such as Companies House, the Disclosure and Barring Service (DBS) and DVLA
Your personal data is required by law
and/or a contractual requirement (e.g. our client may require this personal
data), and/or a requirement necessary to enter into a contract. You are obliged
to provide the personal data and if you do not the consequences of failure to
provide the data are:
- We will be unable to provide you with work
- We will be unable to offer you a work
- We will be unable to enter into a contract
for services with you
The Company may transfer only the
information you provide to us to countries outside the European Economic Area
(‘EEA’) for the purposes of providing you with work-finding services. We will
take steps to ensure adequate protections are in place to ensure the security
of your information. The EEA comprises the EU member states plus Norway,
Iceland and Liechtenstein.
The Company will retain your personal data
only for as long as is necessary for the purpose we collect it. Different laws
may also require us to keep different data for different periods of time.
The Conduct of Employment Agencies and
Employment Businesses Regulations 2003, require us to keep work-seeker records
for at least one year from (a) the date of their creation or (b) after the date
on which we last provide you with work-finding services.
We must also keep your payroll records,
holiday pay, sick pay and pensions auto-enrolment records for as long as is
legally required by HMRC and associated national minimum wage, social security
and tax legislation.
Where the Company has obtained your consent
to process your sensitive personal data, we will do so in line with our
retention policy (a copy is available online; https://www.wolvistonmanagementservices.co.uk/resources
or upon request). Upon expiry of that period the Company will seek further
consent from you. Where consent is not granted the Company will cease to
process your sensitive personal data.
Please be aware that you have the following
data protection rights:
- The right to be informed about the personal
data the Company processes on you;
- The right of access to the personal data
the Company processes on you;
- The right to rectification of your personal
- The right to erasure of your personal data
in certain circumstances;
- The right to restrict processing of your
- The right to data portability in certain
- The right to object to the processing of
your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated
decision making and profiling; and
- The right to withdraw consent at any time.
Where you have consented to the Company
processing your sensitive personal data you have the right to withdraw that
consent at any time by contacting Vicky O’Toole on; firstname.lastname@example.org or 01642 607 375.
There may be circumstances where the
Company will still need to process your data for legal or official reasons. We
will inform you if this is the case. Where this is the case, we will restrict
the data to only what is necessary for the purpose of meeting those specific
If you believe that any of your data that
the Company processes is incorrect or incomplete, please contact us using the
details above and we will take reasonable steps to check its accuracy and
correct it where necessary.
You can also contact us using the above
details if you want us to restrict the type or amount of data we process for
you, access your personal data or exercise any of the other rights listed
Tracking & Cookies Data
technologies to track the activity on our Service and hold certain information.
Cookies are files with small amount of data
which may include an anonymous unique identifier. Cookies are sent to your
browser from a website and stored on your device. Tracking technologies also
used are beacons, tags, and scripts to collect and track information and to
improve and analyse our Service.
You can instruct your browser to refuse all
cookies or to indicate when a cookie is being sent. However, if you do not
accept cookies, you may not be able to use some portions of our Service.
Examples of Cookies we use:
- Session Cookies. We use Session Cookies to
operate our Service
- Preference Cookies. We use Preference
Cookies to remember your preferences and various settings
- Security Cookies. We use Security Cookies
for security purposes
- Service Providers
We may employ third party companies and
individuals to facilitate our Service ("Service Providers"), to
provide the Service on our behalf, to perform Service-related services or to
assist us in analysing how our Service is used.
These third parties have access to your
Personal Data only to perform these tasks on our behalf and are obligated not
to disclose or use it for any other purpose.
We may use third-party Service Providers to
monitor and analyse the use of our Service.
Google Analytics is a web analytics service
offered by Google that tracks and reports website traffic. Google uses the data
collected to track and monitor the use of our Service. This data is shared with
other Google services. Google may use the collected data to contextualize and
personalize the ads of its own advertising network.
You can opt-out of having made your
activity on the Service available to Google Analytics by installing the Google
Analytics opt-out browser add-on. The add-on prevents the Google Analytics
Google Analytics about visits activity.
For more information on the privacy
practices of Google, please visit the Google Privacy & Terms web page:
Links to external websites
The Company’s website may contains links to other external websites. Please be
aware that the Company is not responsible for the privacy practices of such other
sites. When you leave our site we
encourage you to read the privacy statements of each and every website that
collects personally identifiable information.
This privacy statement applies solely to information collected by the
Sale of business
If the Company’s business is sold or
integrated with another business your details may be disclosed to our advisers
and any prospective purchasers and their advisers and will be passed on to the
new owners of the business.
The Company takes every precaution to protect our users’ information.
Only employees who need the information to
perform a specific job (for example, consultants our accounts clerk or an administrator)
are granted access to your information.
The Company uses all reasonable efforts to
safeguard your personal information. However, you should be aware that the use
of email/ the Internet is not entirely secure and for this reason the Company
cannot guarantee the security or integrity of any personal information which is
transferred from you or to you via email/ the Internet.
If you share a device with others we
recommend that you do not select the “remember my details” function when that
option is offered.
Changes to this privacy statement
We will update this privacy statement from
time to time. We will post any changes
on the statement with revision dates. If
we make any material changes, we will notify you.
Complaints or queries
If you wish to complain about this privacy
notice or any of the procedures set out in it please contact: Vicky O’Toole on;
email@example.com or 01642 607 375.
You also have the right to raise concerns
with Information Commissioner’s Office on 03031 231 113 or at https://ico.org.uk/concerns/, or any
other relevant supervisory authority should your personal data be processed
outside of the UK, if you believe that your data protection rights have not
been adhered to.